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Field Education Programs and Resources

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The SDSS Field Education Office runs several programs related to field education, field teaching, travel, and field safety. We also post resources and policies that are relevant to field education here. This list is updated regularly.

Policies

Alcohol and Controlled Substances on Field Trips

SDSS policy on alcohol and controlled substances on field trips is linked below. The policy is in alignment with university policy, provides more specificity to field situations, and has been reviewed and approved by the Dean and by Stanford’s Office of General Counsel.

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Policies

SDSS Travel Registry

All field-related travel and course-related travel (including day trips), must be registered through the SDSS Travel Registry. The information collected (basic travel plans, participants information, and emergency contact info) will be used by your department/program staff and the Field Education Office to better provide logistics prior to departure (if requested) as well as any required support in emergencies. 

Click below for full policy details and a link to the registration form.
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Other Programs

Pre-travel Consultations

Pre-travel consultations are short (typically 30 minute) meetings to prepare travelers for any international, remote, or otherwise increased risk travel.  The conversations are intended to connect travelers to resources across campus that can help travelers stay safe while traveling. The consultations are available to all SDSS affiliates traveling for research. Consultations are optional, but are highly recommended for any first time travelers, those traveling with Stanford University for the first time, or for any higher risk travel. Consultations are done in conjunction with the Director of Field Education, Global Risk, and Risk Management. Anyone wishing to set up a consultation should complete the form below. You will be contacted directly to arrange a meeting.

Other Programs

Personal Gear Loan Program

In order to better support our academic field courses at SDSS, the Field Education Office has partnered with Stanford Adventure Program to provide personal gear rentals (headlamps, jackets, water bottles, etc) to students enrolled in field courses. The program is organized by course. Instructors or teaching assistants who wish to participate should contact Tom Koos. Students should contact their course instructor or teaching assistant. More details on the program and the process are linked below.

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Resources

SDSS Field Vehicles

SDSS maintains a fleet of 4 large-capacity vehicles to support student, faculty and staff undertaking field trips, field courses and field research. For more information, and to make reservations, please follow the link below.

Resources

SDSS Field Education Resource Documents

The Field Education Office has a collection of resource documents that support the planning and running of field experiences. These include checklists, best practices, templates, and policies.

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